The virtual meeting will take place on the 2021 Annual Meeting Hub that provides the program, a virtual exhibit gallery, and a portal to Zoom, the communication platform for all live sessions and events. All sessions presentations will be given in live sessions, with Q&A, whether or not presentations are pre-recorded.
Anyone can see the meeting hub, but only registered participants can access virtual sessions, recordings, and presenter contact information.
Not yet registered? Go to our registration form. (Not sure? The form will let you know after you’ve entered your name and email address.)
Registrants must “Log In” to unlock the full capabilities of the site, like joining sessions, accessing recordings, and finding full presenter information.
- On October 14, AFS sent an email to registered attendees inviting them to set up their access to the conference hub. Those who register after that date will receive an invitation within 12 hours of registering.
- If the password we sent you doesn’t work, just reset the password. If you don’t get the reset email right away, check your Junk folder for an email from [email protected]
- Any time you visit the conference hub, look for the Log In link, and make sure you are logged in for access to the protected content; the platform may remember you as long as you continue to use the same computer and browser.
- Contact [email protected] if you have any trouble.
Accessing Live Sessions
Participants will access the live Zoom sessions using a “join session” link in the session details that will be visible on the meeting hub on the day of the session. No Zoom link will be shared; all participants, including chairs and presenters, will access the session using the conference hub.
The links to “join sessions” will be visible on the day of the session on the session details page — click a session listed in the schedule to get to the details and the join link.
You won’t be able to see the “join session” links if you haven’t logged in. How can you tell if you’re logged in? It will say “My Profile” instead of “Log In” in the upper right-hand menu.
“Join session” links will be active 30 minutes before the scheduled start times; all participants will be admitted to a waiting room. Presenters may be admitted from the waiting room 30 minutes early in order to prepare, while audience members will be admitted at the scheduled start time.
When active, the Zoom link offers a choice of “Join via Zoom app” or playing from your web browser. If your system supports it, choose “Join via Zoom app” for best performance.
Accessing Recorded Sessions
Most sessions will be recorded to provide the opportunity for asynchronous access, though presenters have the chance to opt-out of recording by contacting [email protected].
Recordings will be added to session details after the live session; please allow a full day for recordings to be posted.