General Guidance
See Important Information for AFS Section Conveners for a detailed description of the convener’s role and responsibilities.
- For the highlights, see Section Conveners: Administrative Essentials.
News and Outreach
Do you have news? Share it in AFS channels first. Once it is published in AFS News, feel free to share it in other channels. Submit your news to [email protected].
Section Business Meetings
Note: Due to the pandemic, in 2020 and 2021, sections had to conduct their business meetings virtually, using a Zoom meeting created by AFS; many sections preferred the virtual option for accessibility in 2022 and 2023, and virtual business meetings remain an option in 2024. Contact [email protected] for assistance.
The deadline for submitting a request to hold an in-person business meeting in Albuquerque is March 31.
See How to Run a Virtual Business Meeting.
Section Prizes
**AFS staff is currently in the process of developing updated prize administration guidance, which will be posted here as soon as possible. For now, follow the steps below, and contact AFS with any questions about how these updates may impact your section’s prize(s).
- Submit your call for papers
- Applicants for all AFS section prizes should submit their applications using this common form, which supports the various requirements for all AFS sections. AFS staff will promptly share application materials with the section prize committees upon request.
- Use this form link in your instructions about how to apply for your prize.
- Submit information about your 2024 prize winner. Use this form to submit all prize information, including submitting into for prize winner checks. If you’d like to see a model of a letter of recognition, copy this prize letter template.
- If you need to report a 2023 winner, please email [email protected] to get the form link.
- Please share this Winner Promotion form with your winner, to give us a preferred photo and other information for sharing the news in our channels.
Annual Reports
Use this annual report form to submit your section annual report by December 31.
Communications
Communications are covered in detail in Important Information for AFS Section Conveners.
To send a message to your section members, send it to [email protected].
If you make graphics to publicize your section’s events, please consult the AFS Visual Brand Guidelines and send your graphic to AFS staff at [email protected] before you distribute so we can coordinate our distribution with yours.
Help
Questions? New initiatives? Contact AFS staff first! Contact our team at [email protected]