Checklists for Each Proposal Type

If you’re submitting an individual presentation that you would like to have assigned to a session by the program committee, you must complete these steps by March 31:

• Register yourself for the meeting.
• Find (and bookmark!) your personal link to the proposal submission portal and your Registration ID number in your registration confirmation email (Subject line: “2023 Annual Meeting of the American Folklore Society – attendee registered” sent from [email protected]). If you can’t find the link, contact us.
• Use the link in your confirmation email to access the proposal submission portal. Enter your Registration ID number to begin your proposal.
• Starting from the Welcome page, the proposal submission system will lead you through the process of submitting your personal information and your presentation details; if you’re not sure about the content of any given field, don’t worry, since you can change it later. Hit Submit at the end of each page.

• Select your presentation mode: virtual (Oct. 11-12) or in person (Nov. 1-4). 
  • Remember: By making this selection, you are locking in your presentation mode for the conference. We cannot shift presentations from one mode to another once they are scheduled.
  • If you are uncertain about whether or not you will be able to travel to Portland, we recommend that you select virtual.

• You will land on a submission summary page with links to edit the information you have submitted. 
• You may edit your personal or presentation information (title, 100-word abstract, 500-word abstract, keywords, AV needs) through the March 31 deadline. Use the link from your meeting registration confirmation email whenever you want to return to your proposal. You will be greeted with your submission summary page for easy access to view or edit your proposal.

Before March 31, you must:

• Encourage your session participants to register and start their individual submissions early, so that they can send you their Registration ID numbers and you can add them to the session; they have until the March 31 deadline to complete their proposals.
  • Note: Even forum participants, co-presenters, and discussants must register and also submit their own personal information in the submission system.
• Register yourself for the meeting.
• Find (and bookmark!) your personal link to the proposal submission portal and your Registration ID number in your registration confirmation email (Subject line: “2023 Annual Meeting of the American Folklore Society – attendee registered” sent from [email protected]). If you can’t find the link, contact us.
• Use the link in your confirmation email to access the proposal submission portal. Enter your Registration ID number to begin your proposal.
• Starting from the Welcome page, submit your personal information and a proposal for the session as a whole; the submission portal will guide you through each step.
• If you are presenting a paper in the session, you will be prompted to submit your own individual presentation information, too. 
• You may start your session proposal before you have all of your panelists’ Registration ID numbers. You will be prompted during your initial submission to add panelists, but it’s ok to skip that step until you’re ready. 
• When you’re ready, add each panelist’s Registration ID number. You can use the link to “session participants” on your proposal page whenever you return to the submission portal.  Some notes on this step:
  • You will not be able to add your panelists until they have submitted their own individual information. If they haven’t submitted their part in the proposal submission system, you may receive an error message that the panelist “doesn’t exist.” If so, contact them and remind them to complete their own submission process, as noted below.
  • You will be listed in program materials as session chair because you’re submitting the panel; if you’re also giving a paper/diamond/media presentation within your panel, you must also add your own Registration ID number as an individual presenter. 
  • You must specify a sequence for paper, diamond, or media presentations; you will be prompted to specify their panel positions (eg, 1, 2, 3, 4). At present, you will not be able to correct the sequence of your panelists once you have added them. If you need to correct the sequence of presenters, contact us at [email protected].
  • Forum participants will be listed alphabetically.
  • If you have a discussant on a paper, diamond, or media session, add your discussant’s name in the Notes field, and ask them to follow the instructions for “For Co-Presenter, Co-Chairs and Discussants on Papers or Panels” below. 

• You must make a selection in your session proposal for the virtual or in-person presentation mode; you may also apply to be considered for hybrid mode at the in-person meeting in Portland.
  • If you want to be considered for hybrid mode, tick the box in your session proposal form and submit this application. Preference will be given to proposals that articulate a plan for deliberately facilitating interaction between virtual and in-person participants and managing the technology to support it.
  • If your session is not accepted for hybrid, it will be considered for the mode (virtual or in- person) that you selected in your session proposal form.

• You may edit your personal, presentation, or session information through the March 31 deadline. Use the link from your meeting registration confirmation email to return to your proposal. You will be greeted with your submission summary page for easy access to view or edit your proposal.
• Check your panel in the preliminary program when it is released in June to make sure that it is complete and correct. Contact us by the posted deadline with any corrections.

Start early on these steps:

• Register yourself for the meeting
• Find (and bookmark!) your personal link to the proposal submission portal and your Registration ID number in your registration confirmation email (Subject line: “2023 Annual Meeting of the American Folklore Society – attendee registered” sent from [email protected]). If you can’t find the link, contact us.
• Use the link in your confirmation email to access the proposal submission portal. Enter your Registration ID number to begin your proposal.
• Starting from the Welcome page, the proposal submission system will lead you through the process of submitting your personal information and your presentation details. If you’re not sure about the content of any given field, don’t worry, since you can change it later. Hit Submit at the end of each page.
• You will land on a submission summary page with links to edit the information you have submitted.
• Give your Registration ID number to your session chair, who must add it to the session details in the submission portal by March 31. You will not be included in the session unless you complete this step in time for your chair to add you to the session proposal.
  Please note: your chair will not be able to add your paper to your session until you have started your individual presentation proposal in the submission system.
• You may edit your personal or presentation information (title, 100-word abstract, keywords, AV needs) through the March 31 deadline. Use the link from your meeting registration confirmation email to return to your proposal. You will be greeted with your submission summary page for easy access to view or edit your proposal.

Start early on these steps:

• Register yourself for the meeting
• Find (and bookmark!) your personal link to the proposal submission portal and your Registration ID number in your registration confirmation email (Subject line: “2023 Annual Meeting of the American Folklore Society – attendee registered” sent from [email protected]). If you can’t find the link, contact us.
• Use the link in your confirmation email to access the proposal submission portal. Enter your Registration ID number to begin your proposal.
• Starting from the Welcome page, the proposal submission system will lead you through the process of submitting your personal information and granting or declining permission to publish your contact information. When prompted, indicate that you are part of a Forum. Hit Submit at the end of the form.
• You will land on a submission summary page with a link to edit the personal information you have submitted.
• Give your Registration ID number to your session chair, who must add it to the session details in the submission portal by March 31. You will not be included in the forum unless you complete this step in time for your chair to add you to the session proposal.
  Please note: your chair will not be able to add you to your session until you have submitted your personal information to the proposal system.
• Use the link from your meeting registration confirmation email by March 31 if you need to return to your personal information. You will be greeted with your submission summary page for easy access to view or edit your information.
• Note: Be sure that you have confirmed the presentation mode of your session (virtual or in person) with your chair; their mode selection will determine the date range of the session and apply to all participants.

For individual presentations or panels with co-presenters or co-chairs, one person must take responsibility for submitting the presentation proposal, while the other submits only their own personal information.

If your only role is as a co-presenter, co-chair, or discussant in association with a proposal someone else is submitting, follow these steps by March 31:

• Register yourself for the meeting
• Find (and bookmark!) your personal link to the proposal submission portal and your Registration ID number in your registration confirmation email (Subject line: “2023 Annual Meeting of the American Folklore Society – attendee registered” sent from [email protected]). If you can’t find the link, contact us.
• Use the link in your confirmation email to access the proposal submission portal. Enter your Registration ID number to begin your proposal.
• On the proposal submission portal’s Welcome page, look for the link specifically for co-presenters; do not use the “Start Your Submission” link. 
• Submit your personal information and hit Submit at the end of the form. You don’t have to take any further steps before March 31.
• Your co-presenter/co-chair must submit your paper/panel proposal by March 31, indicating when prompted that a co-presenter/co-chair will take part. AFS staff will follow up on the paper/panel proposal submission.
• Be sure to check your paper/panel in the preliminary program when it is released in June to make sure that it is accurate. Contact us by the posted deadline with any corrections.
• Note: Be sure that you have confirmed the presentation mode of your session (virtual or in person) with your chair; their mode selection will determine the date range of the session and apply to all participants.