Checklists for Each Proposal Type
The proposal window closed on April 10, 2024.
This page gives an overview of the steps required for each kind of proposal.
All accepted presenters will be scheduled to participate in ONLY ONE meeting program. Please submit ONLY ONE proposal through the form, and contact us at [email protected] if you have any questions about this.
- Our perennial limit on multiple participation will be rigid this year in order to spread opportunities to participate in the meeting as equitably as possible, as we necessarily reduce the scale of the meeting (and accept fewer total proposals) to provide a more curated and cohesive conference experience for all.
- See “Number of Presentations” in Annual Meeting Polices.
Note: if you are proposing to chair a paper panel, this form will allow you to submit your own presentation to be given in the panel you are chairing.
See AFS Style Guidelines for pointers about how to prepare the components of your proposal.
For Poster Presenters
Poster sessions return this year! Thanks to added functionality with our new conference platform, we will be able to accommodate poster sessions as an online interactive experience. Poster presenters will be named in the program and will have designated times for live engagement. This is a great option for first-time presenters to dip their toe into AFS (and get a CV line!) or for seasoned presenters to debut early works-in-progress.
If you’re submitting a poster proposal, you must complete these steps by April 10:
- Click this link to access the submission portal
- The proposal submission system will guide you to submit the required information. You can edit the content of any field until the proposal deadline.
- NOTE: You do NOT have to submit your poster when you submit your proposal. Accepted poster presenters will be able to upload their poster to the conference platform in .png or .jpg format over the summer.
- After you hit the red Submit button in the form, you will receive an email confirming your submission. Use the link included in this email to return to your proposal if needed.
- From the homepage of the event, click on your profile icon in the top right corner, then select Dashboard. From the Dashboard, you will see a tab labeled Submissions.
For Individual Paper/Media Proposals
If you’re submitting an individual presentation that you would like to have assigned to a session by the program committee, you must complete these steps by April 10:
- Click this link to access the submission portal
- The proposal submission system will guide you to submit the required information. You can edit the content of any field until the proposal deadline.
- Select your presentation mode: virtual or in person
- Remember: By making this selection, you are locking in your presentation mode for the conference. We cannot shift presentations from one mode to another once they are scheduled.
- After you hit the red Submit button in the form, you will receive an email confirming your submission. Use the link included in this email to return to your proposal if needed.
- From the homepage of the event, click on your profile icon in the top right corner, then select Dashboard. From the Dashboard, you will see a tab labeled Submissions.
For Preorganized Session Chairs
Before April 10, you must:
- Organize all session details with your panelists before beginning your submission.
- Note: All named participants in the program, even forum participants, co-presenters, and discussants, must submit their own personal information in the submission system. Get your panelists started early to ensure this piece is done before the deadline.
- Submit your session proposal: The proposal form will guide you to submit the required information.
- You can edit the content of any field until the proposal deadline.
- If you are giving a presentation in the session, you will be prompted to submit your own individual presentation information, too.
- You may apply to be considered for hybrid mode at the in-person meeting in Albuquerque
- If you want to be considered for hybrid mode, tick the box in your session proposal form and submit this application. Preference will be given to proposals that articulate a plan for deliberately facilitating interaction between virtual and in-person participants and managing the technology to support it.
- If your session is not accepted for hybrid, it will be considered for acceptance as a fully in-person session; in that event, panelists who cannot join in person will need to submit a recording of their presentation or withdraw from the session.
- After you hit the red Submit button in the form, you will receive an email confirming your submission. Use the link included in this email to return to your proposal through April 10 if needed.
- From the homepage of the event, click on your profile icon in the top right corner, then select Dashboard. From the Dashboard, you will see a tab labeled Submissions.
- Check your panel in the preliminary program when it is released to make sure that it is complete and correct. Contact us by the posted deadline with any corrections.
For Panelists in Preorganized Paper/Media Sessions
Start early on these steps:
- Submit your session proposal: The proposal form will guide you to submit the required information.
- You can edit the content of any field until the proposal deadline.
- Note: please only select Virtual as your mode if you have already confirmed that your chair will apply for a hybrid session.
- After you hit the red Submit button in the form, you will receive an email confirming your submission. Use the link included in this email to return to your proposal through April 10 if needed.
- From the homepage of the event, click on your profile icon in the top right corner, then select Dashboard. From the Dashboard, you will see a tab labeled Submissions.
For Forum Participants
Note: All named participants in the program, even forum participants, co-presenters, and discussants, must submit their own personal information in the submission system.
Start early on these steps:
- Submit your proposal to participate: The proposal form will guide you to submit the required information.
- You can edit the content of any field until the proposal deadline.
- Note: please only select Virtual as your mode if you have already confirmed that your chair will apply for a hybrid session.
- After you hit the red Submit button in the form, you will receive an email confirming your submission. Use the link included in this email to return to your proposal through April 10 if needed.
- From the homepage of the event, click on your profile icon in the top right corner, then select Dashboard. From the Dashboard, you will see a tab labeled Submissions.
For Co-Presenter or Co-Chairs on Papers or Panels
For individual presentations or panels with co-presenters or co-chairs, one person must take responsibility for submitting the presentation proposal.
If your only role is as a co-presenter or co-chair in association with a proposal someone else is submitting, please just make sure the submitter has your full name and affiliation as you would like it to read in program materials before they submit.
Your co-presenter/co-chair must submit your paper/panel proposal by April 10, indicating when prompted that a co-presenter/co-chair will take part. AFS staff will follow up on the paper/panel proposal submission.
Be sure to check your paper/panel in the preliminary program when it is released in June to make sure that it is accurate. Contact us by the posted deadline with any corrections.
For Discussants
If your only role is as a discussant in a pre-organized session proposal someone else is submitting, follow these steps by April 10:
- Submit your proposal to participate: The proposal form will guide you to submit the required information.
- You can edit the content of any field until the proposal deadline.
- Note: please only select Virtual as your mode if you have already confirmed that your chair will apply for a hybrid session.
- After you hit the red Submit button in the form, you will receive an email confirming your submission. Use the link included in this email to return to your proposal through April 10 if needed.
- From the homepage of the event, click on your profile icon in the top right corner, then select Dashboard. From the Dashboard, you will see a tab labeled Submissions.