Plan to Participate
The window for submitting proposals is March 1 through March 31
New this year! To create an opportunity for greater flexibility in scheduling, sessions will be scheduled for 90 minutes by default, but we will accommodate 120-minute sessions as necessary.
Contact us to discuss alternative presentation formats.
You Should Know
- ALL PRESENTERS must 1) register, then, in addition, 2) submit their own individual information for the program. These are two separate steps, to be completed by everyone who is to be listed in the program, including forum participants, co-presenters, and discussants. You will receive a confirmation email with a personalized link to the submission system after you’ve registered for the meeting. Don’t forget to save your registration confirmation email so that you can return to your proposal!
- Use the link in your confirmation email to access the proposal system, which will guide you through the process. For additional support, the step-by-step information below will help you plan or trouble-shoot.
- You can edit or gradually complete your proposal through March 31, so don’t wait to begin. AFS staff will have more time to assist with technical difficulties in advance of the deadline.
- Pre-organized panels: All panel participants will submit their own personal information, while the panel chair will submit the proposal details for the session as a whole.
- Panelists: Once you’ve registered and submitted your personal information, you will need to submit your Registration ID number to your session chair. Please note that your chair WILL NOT be able to add you to the session if you have not submitted your personal information to the proposal system first. Forum participants: do this by clicking on the link to enter the Submission Portal, then sign in with your Registration ID and click “Start Here” at the bottom of the welcome page.
- Chairs: You can start your session proposal at any time, but you can’t finish until you have your participants’ Registration ID numbers, which you will enter in the panel submission form. For help with this process, see Checklists for Each Proposal Type.
- You can defer your registration payment until later (choose “pay by invoice” at check out), and/or you can apply for financial assistance for registration or membership fees. On the other hand, if you can make a contribution now to help fund access to the annual meeting, thank you!
- If you deferred a proposal from 2020, you must register for this year’s meeting and resubmit your proposal. AFS staff has archived your past proposal data; if you need it, contact us at [email protected].
- If you are planning to participate in more than one way, you must contact us at [email protected] before you start your submission. The proposal system cannot accept more than one proposal per person, but AFS staff can guide you if the exception is warranted. See “Number of Presentations” in AFS Annual Meeting Policies.
- Virtual option: This year, in order to continue our initiatives to make the Annual Meeting as widely accessible as possible, we will take proposals for virtual paper presentations from those who cannot travel and look for ways to integrate them into a limited number of in-person panels. The proposal form will allow you to indicate a need for the virtual presentation mode. If you plan to submit a proposal for a pre-organized panel and one of your panelists cannot attend in person, please contact us at [email protected] so that we can discuss how to accommodate your needs.
How to Submit a Proposal
1. AFS Membership (optional)
You don’t have to join AFS to register for the meeting, but members enjoy a number of member benefits. As long as you use the same email for your registration as you used for your member profile, our system will link your registration record to your profile.
2. Register for the Annual Meeting (required for everyone)
Registration is the first step, required by all meeting attendees. Data submitted in the registration form will be used only for name tags, communications, planning, and analytic purposes. This information is entirely separate from the proposal data that is used to plan the meeting program.
When your registration is complete, you will see a confirmation webpage and you will receive a confirmation email from American Folklore Society at [email protected]:
- Subject: “2022 Annual Meeting of the American Folklore Society – attendee registered;” this message:
- confirms that we received your registration data;
- provides a link to your payment record; and
- provides a link to the proposal submission portal.
Don’t forget to save your registration confirmation email so that you can return to your proposal!
3. Start a Proposal Submission (required for everyone named in a proposed paper or panel)
You must submit your own information/permission form to be included in the meeting program.
- Use your personal proposal link to the proposal forms, which you will find in your registration confirmation email. If you don’t receive this email or can’t find the link, contact [email protected].
- Alternatively, ask us for a mail-in form at [email protected]. We must receive your mailed-in submission by March 31.
- The submission portal will lead you through the submission process. You can save your work and return later. Keep your email or bookmark the link so you can access the portal whenever you like until the deadline.
- Hit Submit at the end of each page to save any data that you’ve entered. You can skip most fields if you’re not ready to complete them, but you must hit Submit to save your work.
- Prepare and keep a copy of your proposal as a Word or text document; copy and paste the proposal information into the online proposal form. Avoid composing in the proposal form, since your work may be lost if you’re interrupted before you’re done.
4. Submission Confirmation
At the end of the proposal form, you will land on a confirmation page that displays links to the proposal data you’ve submitted; you can click on these links to reopen your proposal at any time.
Pre-organized panel participants
Your proposal submission confirmation page includes your Registration ID number. You must send that number to your session chair. The chair must enter that number in the proposal system to tie you to the session.
If you are not part of a preorganized session, you will only need your Registration ID number to reenter your proposal.
5. Edit a Submission
Use the link you received in your confirmation email to return to the proposal submission portal. Save or bookmark the link so that you can find it when you need it. If you can’t find the link, contact [email protected].
Any time you return to the proposal submission portal, you will see links to edit the information you have already submitted. Click on those links to reopen the proposal forms.
Don’t forget to hit Submit at the end of each page! If you enter data but don’t hit Submit, your changes will be lost.
6. Complete Your Submission (required for everyone named in a proposed paper or panel)
Proposals that are not complete when the March 31 deadline passes will not be forwarded to the Proposal Review Committee.
Withdrawing a Proposal
Contact [email protected] if you want to withdraw your proposal entirely. If you wish to start over because you have submitted the wrong proposal type, contact us for assistance.