Tips for After-Hours Proposal Submissions (Due March 31)

Year after year, hundreds of proposals for the annual meeting are submitted in the last two days before the deadline for submissions; in the last hours, proposals typically come in by the minute. 99% of them will come through successfully and without incident. Still, we stay alert in these last days to solve problems that may arise—but we’re only available during business hours.

Be assured that we will take time on Friday, April 1, as necessary, to resolve remaining problems with all good-faith efforts to meet the deadline.

Many questions may be answered in the instructions starting with How to Submit a Proposal. Here are some additional tips for resolving problems without staff intervention:

Deferred proposals
If you deferred your 2020 proposal to 2022, you must register for this year’s meeting and resubmit your proposal. Use the Notes field on the proposal form to remind us that your proposal has been accepted; if it hasn’t changed substantially, there will be no need for further review. AFS staff has archived your past proposal data; contact us if you need it at [email protected].

Trouble finding the proposal forms
ALL PRESENTERS must 1) register, then 2) submit their own program information to AFS. These are two separate steps, to be completed by everyone who is to be listed in the program, including forum participants and co-presenters. You will receive an email with a personalized link to the submission system after you’ve registered for the meeting.

Registering for the meeting is not the same as submitting personal information for the meeting program
Registration is just the first step; you must also submit your own personal information for the program material. Use the link to the online proposal system that you will find on your meeting registration confirmation page, and in an email sent to your primary email address to confirm your meeting registration (Subject line: “2022 Annual Meeting of the American Folklore Society – attendee registered”).

If you did not receive the registration confirmation email, please send a message to [email protected] (we recommend that you use the subject line “Need Registration Confirmation Email”). We’ll follow up as soon as we can during regular business hours.

Bookmark or note the URL of the proposal submission portal. That way, if you can’t find your confirmation emails, you will still be able to return to your submitted information.

Trouble adding participants to your forum or paper session
If you receive an error message saying “The registration number you entered has not been added to this system yet.,” it is likely because that person has registered for the annual meeting, but has not yet submitted their personal information in the proposal system (see above–these are two separate steps). Confirm with them whether they have done both steps, and try again.

If the problem persists, let us know by sending an email to [email protected].

High traffic errors and other oddities

The high volume of proposal submissions sometimes leads to error messages concerning processing errors on the website. Those frequently resolve themselves if you wait and try again later. If the page content doesn’t resolve or behave, try another web browser or computer, preferably one that is up to date.

If you run into a problem that isn’t so easily resolved, don’t worry, but do send us an email right away at [email protected] so that we can address the problem as soon as possible.