(Last Updated 3/1/22): We are meeting in-person in Tulsa as planned, with precautionary measures appropriate to the circumstances as they evolve.

At the same time, we’re exploring how virtual events can complement in-person meetings, including some live-streamed content and/or virtual sessions throughout the year. 

This year, in order to continue our initiatives to make the Annual Meeting as widely accessible as possible, we will take proposals for virtual paper presentations from those who cannot travel, and look for ways to integrate them into a limited number of in-person/hybrid panels.

We will continue to monitor the situation so that our policies can best address the conditions that face us in October, informed by guidance from the U.S. Center for Disease Control for responsibly managing large gatherings.

In the meantime, our current plans are to implement the following measures and urge all of our prospective participants in Tulsa to take every precaution to protect themselves and others:

  • We strongly encourage all attendees to get a Covid vaccine. We reserve the right to require proof of vaccination or a recent negative Covid test if we judge that case or hospitalization trends are dangerously high.
  • We reserve the right to require face masks in all in-person annual meeting events, regardless of your vaccination status.
  • We will plan our meeting space to support social distancing if necessary in October. If so, we may have to consider limiting attendance for in-person events if necessary to use our meeting space responsibly.

As you contemplate your own plans, you may want to consider:

  • Registration: See Cancellations in Annual Meeting Policies for more information.
  • Hotel: Your reservation at the conference hotel must be booked by September 20, 2022, but it can be changed or cancelled until 48 hours prior to check-in without any penalty. Booking in the AFS block at the conference hotel will give you access to the AFS discounted rate and this cancellation policy.
  • Airfare: You should check with your airline, but many airlines continue to offer flexible tickets including providing credit to be used at a later date should you choose not to fly.
  • Travel insurance: AFS does not endorse any of these policies but you may want to consider purchasing travel insurance that covers COVID-related issues: Best Pandemic (COVID) Travel Insurance August 2021 – Forbes Advisor.